HomeHealthHow to Create a Better Healthcare Experience with Online Forms

How to Create a Better Healthcare Experience with Online Forms

Healthcare experience with online forms is a terrific way to obtain feedback from customers. This article will look at the importance of these forms and how they can help your healthcare organizations. Continue reading to know more about this.

With so many diseases, drug abuse, and injuries, people need to take their time to go for a doctor. The issue is the long queue and the waiting period and where online forms can gain importance. 

Why does healthcare need an online form?

It has become an essential part of the healthcare industry to have an online presence. The experience of a healthcare organization has a significant impact on the consumer’s confidence and the quality of the experience. 

That is why healthcare organizations have begun to invest heavily in online care. They need to include an online form experience that meets consumers’ expectations.

Here are a few easy ways that a configurable, user-friendly web form and data collection platform can help you give your patients a better healthcare experience.

Let’s cover different points on how to make a better healthcare experience with online forms:

  • Establish brand consistency to build trust: 

An online form has first impressions that are 95 percent design-related. If a patient’s initial encounter with your healthcare institution is through a website or online form, you don’t want it to be awkward or obsolete.

Your patients’ experience increases by a thoughtfully designed online patient form that compliments your organization’s—practice’s logo from their initial encounter with you.

Similarly, a web form that is simple to use appears professional and logically arranged will keep patients engaged. 

Throughout the process of filling out the online form, including medical history forms, HIPAA consent forms, insurance information forms, and other documents, are also available.

Your company’s responsibility is to make this procedure as stress-free and straightforward as feasible. To create user-friendly online forms, use these guidelines:

  • Use color to elicit specific emotions or to complement your company’s identity.
  • Use inclusive, engaging, and descriptive copywriting to avoid coming out as impersonal and unclear.
  • Only request the information you genuinely require.
  1. Maintain patient data security and compliance with HIPAA:

Paper forms aren’t just cumbersome for your patients and staff, but they’re also expensive and wasteful to print. In addition, they could end up becoming a liability for your healthcare facility.

Patient paperwork, particularly sensitive and vital medical records, is more likely to be lost or destroyed. According to a recent study, approximately 70% of healthcare firms have had one data breach.

Theft or loss of paper records is involved in three out of every four data breaches. So give your patients instead of using paper forms. Implementing safe and HIPAA-compliant online web forms gives healthcare firms peace of mind.

Even a simple sign-in form is filled out swiftly and securely online rather than in person at the front desk. 

It also allows you to ask more private inquiries about a patient’s current symptoms or medical history before seeing them. As a result, you’ll be able to improve your patient care and overall experience.

  1. Maximize accuracy:

Patients may suffer due to your healthcare organizations or practices existing reliance on paper forms and manual data entry. Medical errors were a prominent cause of health-related facilities in numerous studies, coming in third after heart disease and cancer in the United States.

Although the cost of data input or reporting errors is usually not as high, it can increase administrative costs and reduce productivity. In addition, as your team spends hours manually entering data, the danger of inaccurate healthcare records rises.

Automating your healthcare data process can relieve stress on your IT and administrative employees while also maintaining your patients’ PHI security and accuracy. 

In addition, when using online patient forms, the risk of misinterpreting sloppy handwriting is also eliminated. While required fields and validation rules aid in completing all vital patient information. 

Thanks to a digital data gathering system, your administrative employees will no longer have to enter data manually. As a result, you can concentrate on offering a superior patient experience from the start.

  1. Simplify the data-sharing process: 

Patients frequently see multiple specialists in addition to their primary care provider or require various drugs. Therefore, sharing sensitive patient details by mail or fax is not only inconvenient but can also be a security concern.

Furthermore, there is no centralized data gathering that will share among healthcare institutions and departments. As a result, it might be tough to get all medical providers on the same page and streamline treatment strategies.

Using HIPAA-compliant online patient forms and secure data collection can improve internal procedures. In addition, your healthcare organization’s contact with other providers will be easier to improve if your processes are more organized and simplified.

More significantly, you’ll provide a superior healthcare experience for your patients while keeping their personal information safe and secure.

  1. Increased patient satisfaction:

It is another advantage of using the patient online form. That is because patients notice shorter wait times and increased practice efficiency.

This minor improvement notices significant growth in the practice, which helps them understand that their provider is concerned about their future. In addition, patient satisfaction rises because patients can better review their information.

Paper forms can be unpleasant when a patient is already running late for an appointment in the middle of the day.

However, they would be less frustrated if they could have completed this stage sooner. As a result, it is more likely to enjoy visiting healthcare practitioners.

  1. Preparation for the appointment was permitted:

Many medical practices must prepare for patients, particularly new ones. Therefore, it’s a great advantage to investigate and learn about a patient’s history and expectations before walking into the office.

It has the potential to alter the outcome of the initial meeting drastically. Instead of simply collecting data, clinicians can better understand the patient and begin treatment immediately.

Practices that use an online patient intake form notice immediate results. Their office efficiency improves because their front office staffs burdened is no longer.

Most importantly, when patients do not have to deal with the inconvenient process of filling out paper paperwork, their satisfaction rises.

About intelyForms:

intelyForms is a no-code, online form builder that can be embedded and integrated directly into your workflows. Connecting with the right people and collecting the correct data has never been simpler. intelyForms allows you and your organization to engage with customers, unlock critical insight, and drive value. Payment processing, HIPAA compliance, Custom Branding, and Team Workspaces are just the extra bells and whistles to help you take off.


Positive first impressions are essential for providing excellent patient care and ensuring long-term satisfaction with your healthcare business. Intely helps you to increase a healthcare experience with online forms.

Integrating user-friendly, secure online forms into your workflow is a terrific method for your organization or practice to improve pleasant patient experiences while streamlining and organizing your own internal data collection.

About Author Bio:

Davinci is a research-based contributor for intely, providing content specifically in the Healthcare IT and Digital Health space.




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